Last week we discussed the business of choosing the right domain for your email, whether personal or professional. But when you know what you want, what is the next stage, of creating your email accounts for use? Like anything new there is a learning curve, but most of this you need do only once, to have personalised email for as long as you want it.
For purposes of this article, I will be using JustHost as the example. If you choose to go with a different provider, the pages might be in a different order, but it will be all the same steps.
First, you have to decide what kind of hosting you require. In most cases, the basic package should be more than enough to create a single email address, but if you want different email mailboxes for each family member for example then take a look at what’s on offer, it might be worth paying for a specific email package with your single chosen domain.
After you choose your package, you will be directed to a page with directions to either choose a new domain name or import an existing domain name. Type in the domain name you want and see if it is taken. If YourIdealName.com is take, you can choose from their options such as YourIdealName.net or YourIdealName.biz. If you prefer to have your domain name end in a .com, then go back and check your second favourite name.
Once you’ve chosen your domain name, you will be directed to more pages which will ask for your personal details, for you to create a login and your money. The personal details are sent to ICANN where that domain name is then registered to you. The login is for you to access the administrative website when you need to. The money is for the hosting service. Paying is best done through a service like PayPal as we discussed in a recent article – the fewer people you share your credit card details with directly, the better all round, even a reputable hosting firm.
Once you get through the set up process, you will end up on the home screen. For JustHost, this screen is made up of rows of labelled squares. Find the row labelled “email” and click on “email manager.” Once you are in the email manager, you can set up as many accounts as you like (or is covered in your package) with the @YourIdealDomain.com address.
After you’ve set up your email accounts, go back to the home screen. (Click on the home button in the upper left.) Next to the “email manager” button in the email row, there is a “check webmail” button. To check email in your new account, click on the “check webmail” button and enter your email address and password. I like to send myself or a friend a tester email to make sure everything is up and working, and then of course you can bookmark that page as your email home on the web!
To check your email in the future, go to justhost.com and login. Find the “check email” button and follow the same steps to log in to your email. This method requires you to be connected to the internet while checking your email. If you prefer to use an email client like Outlook or Thunderbird, you can set them up to pull your emails from your brand new email address.
How to set this up and what settings to use varies according to version and client in use, but if you are interested in doing that, go to the settings menu in Outlook and follow the directions given, it’s usually straightforward to add the details of your account, and services like Justhost or Godaddy will usually have a specific help document to guide you through adding their email, the same for adding to your mobile or iPad. Just copy and paste any details of pop servers or relay servers exactly as stated in the document, you don’t have to understand it for it to work, and you only do this procedure once!
This is just one way of getting an email address from your domain. There are other methods to get a personalised email, including putting Gmail on a pre-existing website. If you are interested in those methods, there are dozens of help articles available on the internet. The advantage of going through a hosting company is you can create a website through your hosting service of choice as well as have your personalised email. If you’d like to create a website, all the hosting services have several options for helping you build a basic website, often very quickly and easily using templates provided. These websites are great for a new business and your personalised email address will add a bit more credibility to your business cards, or can simply be used for a personal blog or family photo albums.
But that’s another whole series of articles to come!